> Adam, excellent and thanks for offering to help.

> State of play is that Google are offering the location, wifi,
> whiteboards, projectors in four of the five rooms (possibly in the 5th
> too but can't promise), tea and coffee facilities.

> Asked one big government IT provider to provide T-shirts, they will
> confirm or decline tomorrow.

> Emma M has offered to sort badges out.

> So, at my guess, that leaves us with:

> signage
> extra sockets and leads
> sponsor for lunch
> sponsor for evening event if people want that (guessing yes but will
> take the temperature on that one)
> pens
> soft drinks /snacks

> I've been to Google a few times but not knowingly seen the rooms they
> are offering. Am waiting on a day/time to go check them out (my
> contact is based in Belgium).

> Have I missed anything?

> How can/do you want to help?

> Anyone else offering to assist in the organisation?

> On 7 Jan, 13:57, Adam McGreggor <li...@amyl.org.uk> wrote:
> > From the wiki page, it appears I was the second person/first
> > non-organizer-type to volunteer. And no-one else has kicked things off,
> > that I've seen.

> > So, perhaps I can: I assume everyone who's volunteered is on this list;
> > i'm not one for cross-posting really.

> > Firstly, I guess a lot depends on the venue: I've not been to GoogleUK,
> > so don't know what it's like: perhaps a reccy might be useful, for us to
> > plan something/plot/scheme/design layout, yes? (most mornings are bad
> > for me, afternoons/evenings do-able, although i do have some evening
> > meetings on Wednesdays and Thursdays).

> > So, from the wiki...

> > >>>   Sponsors

> >    Some of the things we need, and hope various organisations can
> >    provide:
> >    * a location - requirements detailed above
> > So this is sorted now, yes

> >    * food - breakfast, lunch, dinner, snacks for the two days
> > Well, it's just the one day now, isn't it?

> >    * drink - cold, hot, soft, hard - wine for \"geek dinners\" I know
> >      this isn't really a dinner, but I'd be happy to make contact and see
> >      if they could do anything for us. JC
> > There's something on the Facebook event about this, istr.

> >    * wifi - hopefully the location will be able to provide this too.
> > Do we know about this: should probably print out (in a LARGE type-face)
> > any keys needed, lots of times over. Perhaps lots of
> > power-strips/muulti-pug extension leads, too?

> >    * goodies - as is customary at barcamps, at least T-shirts for all
> >      the attendees.
> > Something our hosts could provide? Or do we need to look to other folks?

> >    * entertainment - maybe some sort of social event on the Saturday
> >      evening
> > Local to the event/West End/Vauxhall/Somewhere else? It's been a while
> > since I worked Victoria way, so haven't really been in the pubs 'round
> > there for a while.

> > >>>   To do list

> >  Tech
> >    Wifi
> >    Projector, White Boards
> > Presumably old-fashioned whte-boards, not this ultra-hip Interactive
> > ones?

> >  Photo
> >    Video
> >    Audio
> > Is the plan to webcast live, or upload stuff later? : from memory, most
> > BarCamps passim have been live.

> >  Non-tech
> >    Breakfast
> >    Lunch
> >    Coffee/Tea
> > Thoughts on a menu? Is this being provided by our hosts, or something we
> > need to think about doing ourselves/talking nicely to Pret/someone else
> > (for lunch): Might it be an idea (if providing ourselves) to talk to the
> > Sainsbury's/$supermarket on Victoria Street, about supplies: see if they
> > can order extra stuff in?

> > With coffee/tea, we should also remember about water (still and
> > sparkling), and fruit-juices, yes?

> > We should probably add in
> >    Paper Flip-Charts and Magic Markers/Whiteboard Pens in LOTS OF COLO[U]RS.
> > often very much needed for the quickness.

> >    Tables and chairs

> > Suggest this be done ~after~ a reccy, and preferably, the
> > afternoon/evening before.

> >    Name badges - Emma M and Stimulation Ltd will supply name badges and
> >    plastic wallets (with person to dish out and collect)

> > We could probably also do with some SIGNAGE : from the tube station and
> > outside the venue: and check on the signage regularly as Westminster
> > City Council are rather efficient at removing them!

> > Thoughts,

> > a