Volunteering / Picking up the Pace a bit - BarcampUKGovweb

Message from discussion Volunteering / Picking up the Pace a bit
MIME-Version: 1.0
Message-ID: <93447714-ce47-4c08-8b9d-3a07f35f61d3@f3g2000hsg.googlegroups.com>
Date: Mon, 7 Jan 2008 13:12:07 -0800 (PST)
In-Reply-To: <20080107135743.GV21748@tanqueray.amyl.org.uk>
References: <20080107135743.GV21748@tanqueray.amyl.org.uk>
User-Agent: G2/1.0
Subject: Re: Volunteering / Picking up the Pace a bit
From: jeremygo...@gmail.com
To: BarcampUKGovweb <BarcampUKGovweb@googlegroups.com>
Content-Type: text/plain; charset=ISO-8859-1
Content-Transfer-Encoding: 7bit

Adam, excellent and thanks for offering to help.

State of play is that Google are offering the location, wifi,
whiteboards, projectors in four of the five rooms (possibly in the 5th
too but can't promise), tea and coffee facilities.

Asked one big government IT provider to provide T-shirts, they will
confirm or decline tomorrow.

Emma M has offered to sort badges out.

So, at my guess, that leaves us with:

signage
extra sockets and leads
sponsor for lunch
sponsor for evening event if people want that (guessing yes but will
take the temperature on that one)
pens
soft drinks /snacks

I've been to Google a few times but not knowingly seen the rooms they
are offering. Am waiting on a day/time to go check them out (my
contact is based in Belgium).

Have I missed anything?

How can/do you want to help?

Anyone else offering to assist in the organisation?

On 7 Jan, 13:57, Adam McGreggor <li...@amyl.org.uk> wrote:
> From the wiki page, it appears I was the second person/first
> non-organizer-type to volunteer. And no-one else has kicked things off,
> that I've seen.
>
> So, perhaps I can: I assume everyone who's volunteered is on this list;
> i'm not one for cross-posting really.
>
> Firstly, I guess a lot depends on the venue: I've not been to GoogleUK,
> so don't know what it's like: perhaps a reccy might be useful, for us to
> plan something/plot/scheme/design layout, yes? (most mornings are bad
> for me, afternoons/evenings do-able, although i do have some evening
> meetings on Wednesdays and Thursdays).
>
> So, from the wiki...
>
> >>>   Sponsors
>
>    Some of the things we need, and hope various organisations can
>    provide:
>    * a location - requirements detailed above
> So this is sorted now, yes
>
>    * food - breakfast, lunch, dinner, snacks for the two days
> Well, it's just the one day now, isn't it?
>
>    * drink - cold, hot, soft, hard - wine for \"geek dinners\" I know
>      this isn't really a dinner, but I'd be happy to make contact and see
>      if they could do anything for us. JC
> There's something on the Facebook event about this, istr.
>
>    * wifi - hopefully the location will be able to provide this too.
> Do we know about this: should probably print out (in a LARGE type-face)
> any keys needed, lots of times over. Perhaps lots of
> power-strips/muulti-pug extension leads, too?
>
>    * goodies - as is customary at barcamps, at least T-shirts for all
>      the attendees.
> Something our hosts could provide? Or do we need to look to other folks?
>
>    * entertainment - maybe some sort of social event on the Saturday
>      evening
> Local to the event/West End/Vauxhall/Somewhere else? It's been a while
> since I worked Victoria way, so haven't really been in the pubs 'round
> there for a while.
>
> >>>   To do list
>
>  Tech
>    Wifi
>    Projector, White Boards
> Presumably old-fashioned whte-boards, not this ultra-hip Interactive
> ones?
>
>  Photo
>    Video
>    Audio
> Is the plan to webcast live, or upload stuff later? : from memory, most
> BarCamps passim have been live.
>
>  Non-tech
>    Breakfast
>    Lunch
>    Coffee/Tea
> Thoughts on a menu? Is this being provided by our hosts, or something we
> need to think about doing ourselves/talking nicely to Pret/someone else
> (for lunch): Might it be an idea (if providing ourselves) to talk to the
> Sainsbury's/$supermarket on Victoria Street, about supplies: see if they
> can order extra stuff in?
>
> With coffee/tea, we should also remember about water (still and
> sparkling), and fruit-juices, yes?
>
> We should probably add in
>    Paper Flip-Charts and Magic Markers/Whiteboard Pens in LOTS OF COLO[U]RS.
> often very much needed for the quickness.
>
>    Tables and chairs
>
> Suggest this be done ~after~ a reccy, and preferably, the
> afternoon/evening before.
>
>    Name badges - Emma M and Stimulation Ltd will supply name badges and
>    plastic wallets (with person to dish out and collect)
>
> We could probably also do with some SIGNAGE : from the tube station and
> outside the venue: and check on the signage regularly as Westminster
> City Council are rather efficient at removing them!
>
> Thoughts,
>